|
The powers and duties of its officers and employees
[Section 4 (1) (b) (ii)]
The Shri Amarnathji Shrine Board is responsible for the
better management of Shri Amarnathji Yatra, upgradation of
facilities for pilgrims and matters connected therewith or
incidental thereto.
A)
The following roles and responsibilities have been assigned
to Shri Amarnathji Shrine Board (SASB) as per section 16 of
the J&K Shri Amarnathji Shrine Act 2000:
a)
to arrange for the proper performance of worship at the Holy
Shrine;
b)
to provide facilities for the proper performance of worship
by the pilgrims;
c)
to make arrangement for the safe custody of the funds,
valuables and jewellery and for the preservation of the
Board Fund;
d)
to undertake developmental activities concerning the area of
the Shrine and its surroundings;
e)
to make provision for the payment of suitable emoluments to
the salaried staff;
f)
to make suitable arrangements for the imparting of religious
instruction and general education to the pilgrims;
g)
to undertake for the benefit of worshippers and pilgrims:
·
the construction of buildings for their accommodation;
·
the construction of sanitary works; and
·
the improvement of means of communication.
h)
to make provision of medical relief for worshippers and
pilgrims;
i)
to do all such things as may be incidental and conducive to
the efficient management, maintenance, and administration of
the Holy Shrine, the Board Funds and for the convenience of
the pilgrims.
B) The Board is empowered to:
-
Appoint Chief Executive Officer, Chief Accounts Officer
and such other officers and servants as it considers
necessary;
-
Determine
the designation, pay allowances and other remunerations
of officers and officials of the Board;
-
Decide how Board funds would be used;
-
Pass
resolution for alienation of land or any other immovable
property connected with the Shrine
-
Make by-laws not inconsistent with the Shri Amarnathji
Shrine Act 2000 for the:
-
the entrustment of duties and functions to the Chief
Executive Officer of the Board;
-
the manner in which decisions of the Board may be taken
otherwise than at the meetings;
-
the procedure and conduct of business at meetings of the
Board;
-
the delegation of powers of the Board to individual
members or to committee;
-
the
books and accounts to be kept at the office of the
Board;
-
the custody and investment of the Board Fund;
-
the details to be included in the budget of the Board;
-
the time and place of the meetings;
-
the manner in which notice of its meetings shall be
given;
-
the preservations of order and the conduct of
proceedings at meetings and the powers which the
Chairman may exercise for the purpose of enforcing its
decision;
-
the manner in which proceedings of the Board shall be
recorded and published;
-
the maintenance of order inside the Holy Shrine and
regulating the entry of persons therein;
-
all other matters expressly required or which may be
required for carrying out the purpose of this Act.
Powers and Duties of the Chairman (Hon’ble Governor, J&K)
i) Nominate members to the
Shrine Board;
ii) accept the resignation of any
member of the Board;
iii) by order dissolve or supersede the
Board and reconstitute another Board after due enquiry and
after giving the Board reasonable opportunity of being
heard, if in his opinion, the existing Board is not
competent to perform, or persistently makes default in
performing the duties imposed on it under the Shri
Amarnathji Shrine Act 2000 or exceeds or abuses its powers;
iv) for good and sufficient reason, remove
any member after giving him an opportunity of showing cause
against such removal and after considering the explanation
offered.
v) transfer, suspend, remove or dismiss
any officer or servant of the Board for the breach of
discipline, carelessness, unfitness, neglect of duty or
misconduct for any other sufficient cause.
Powers and Duties of the Chief Executive Officer
Chief Executive Officer
(CEO) is responsible for implementing the decisions of the
Board and managing day-to-day affairs of the Board.
Powers and Duties of Additional Chief Executive Officer
Assist the CEO in implementing the decisions of the Board
and managing day-to-day affairs of the Board.
Powers and Duties of Deputy Chief Executive Officers
Deputy Chief
Executive Officer (Shri Pankaj Anand)
1.
Procurement of materials for Yatra Camps:
a)
to assess, in consultation with Works Wing, the requirement
of huts, tents, toilets, baths, dustbin, ration materials,
beddings, furniture and fixture items, utensils and crockery
items, electronic peripherals, stationery items, gensets,
satellite phones and other items required for each Yatra
Camp;
b)
to timely initiate draft NITs / proposals for procurement of
the items as in (a) above;
c)
to publicize the NITs and make arrangements for the receipt
and safe custody of the bid documents;
d)
to function as a Member of purchase Committee and Tender
Evaluation Committee;
e)
to initiate draft Supply Orders;
f)
to receive the ordered materials, examining that these are
as per the prescribed specifications;
g)
to distribute the procured materials to the Base Camps, as
per decisions taken;
h)
to arrange for insurance of all properties / articles
provided in each Camp;
i)
to maintain records of the proceedings of meetings related
to his charge.
2.
Langars / NGOs:
a.
to initiate proposals for the revision of Eol and ‘Terms and
Conditions’ in respect of Langars / NGOs as per the
decisions taken / suggestions received in this regard;
b.
to function as a member of the Committee to scrutinize the
Eols received;
c.
to initiate proposals for the grant of Langar Permissions;
d.
to initiate proposals to monitor enforcement of the Terms
and conditions of langar permits;
e.
to monitor adherence to the Terms and conditions / Langar
Permissions;
f.
to identity defaulters and initiate follow-up actions in
regard to aforesaid duties; to maintain proper records
(including their locations on Camp Maps etc) in respect of
Langar Organisations / NGOs;
g.
to secure timely information / photographs from Langar
Organisations / NGOs for preparing Identity Cards to
be issued to Sewadars;
h.
to take necessary follow-up action on the complaints /
suggestions received in respect of Langar Organisations /
NGOs:
i.
to deal with any other matter relating to the functioning of
Langar / NGOs;
3. Insurance cover for
Yatris, Labourers and Pony Wallas:
a.
to assess the number of Yatris / Labourers / pony-wallas /
Tent-wallas / Sewadars etc ( in consultation with Animal
Husbandry Department / Labour Department etc) to be insured
and initiate timely proposals in this regard;
b.
to initiate proposals for secure attractive / best available
Group Insurance Policies for the intended beneficiaries;
c.
to invite bids from Insurance Companies;
d.
to examine offers received from Insurance Companies, and
issue Letter of Award in favour of the selected Insurance
Companies;
e.
to carry out scrutiny of Insurance Policy Documents;
f.
to maintain proper record of proceedings in respect of the
aforesaid matters;
g.
to initiate necessary follow-up action for completion of
documentation formalities for preferring Insurance
Claims;
h.
to initiate rep[lies to letters received from the
next-of-kin of Yatris for payment of Insurance claims;
i.
to follow-up with the concerned Insurance Company for the
timely settlement of claims;
j.
to make arrangements for the distribution of Insurance
claims;
4. Arrangements for
ensuring connectivity in the Yatra area:
a.
to assess, in coordination with Camp Directors, the
requirements of equipment’s etc for setting up of
communications facilities (i.e. ,telephones, fax machines,
computers, satellite phones, batteries, UPS, printers and
other related equipment etc.) in the Yatra Camps;
b.
to ensure the timely transportation / installation /
commissioning / safekeeping of communication equipment’s in
the Yatra area;
c.
to check / inspect all the communication equipment’s in
stock at least one month before the commencement of
the Yatra;
d.
to ensure safe de-mobilization of equipment after the
conclusion of Yatra, transportation of Central Store, and
it’s safe storage;
e.
to liason with BSNL / PDD officers for troubleshooting
disruptions in connectivity in the Yatra area;
f.
To ensure timely setting up of CCTVs in the Holy Cave;
5. Management of Yatra
Help Line / Control Room during Yatra (in shifts with the
other Deputy Chief Executive Officer):
a.
to initiate proposal for setting up Yatra Help Line /
Control Room during the Yatra;
b.
to supervise the operations of the Control Room;
c.
to initiate draft replies / telegrams for follow-up action
on urgent matters;
d.
to ensure that Camp Directors furnish information as per
prescribed formats and frequency;
e.
to ensure compilation and collation of the data received
from the Camps;
f.
to initiate immediate follow-up action on complaints and
suggestions received by the Control Room;
g.
to ensure prompt replies to all e-mails etc queries received
in connection with the Amarnathji Yatra.
6.
Tent / Shop Permissions.
a.
to initiate draft proposals regarding the procedure to be
followed for grant of Tent / Shop Permissions (Camp-wise and
location-wise number of Shop / Tent permissions to be given;
Terms and Conditions; Criteria and procedure for allotment
of permissions; Enforcement of Quality of tents / beddings
etc.);
b.
to prepare draft of permission Forms, arrange for printing
of approved Permission Forms and dispatches to Baltal and
Nunwan Base Camps;
c.
to ensure implementation of the procedure approved for the
grant of Tent / Shop Permissions;
7.
Identity Cards for Labourers, Ponywallas, Pithuwallas,
Dandiwallas, Langar Sewadars.
a.
to assess the requirement of I Cards for each category viz.
labourers, pony wallas, pithuwallas, Dandiwallas,
tentswallas, shopkeepers, Sewadars etc;
b.
to initiate draft format of I Cards for each category;
c.
to arrange for timely printing and distribution of I Cards.
8.
House keeping / Car Parking / Cloak Room:
a.
to initiate draft NIT for provision of these services in the
Yatra area;
b.
to initiate steps to publicize the NIT in various local
dailies;
c.
to make arrangements for the receipt, safe custody and
opening of bid documents;
d.
to function as a member of the Financial Evaluation
Committees;
e.
to initiate draft letters of Award;
f.
to initiate draft Contract Agreements to be signed with the
successful bidders;
g.
to initiate proposals to monitor enforcement of the Terms
and Conditions of Contract Agreements;
h.
to monitor adherence to the Terms and Conditions of the
Contract Agreements;
i.
to identify defaulters and initiate follow-up actions in
this regard;
j.
to enquire / initiate follow-up action with regard to
complaints received against the Service Providers in this
regard;
k.
to initiate any other required action in respect of
aforesaid matters;
9.
Other Duties:
a.
to initiate follow-up action [which is not specifically
covered under any of the subjects assigned to the Deputy
Chief Executive Officers / Deputy General Manager
(personnel)] in regard to matters relating to Tourism Dept.
Police, Army, Central Police forces, Divisional
Administration, Deputy commissioners Ganderbal / Anantnag,
CEO Pahalgam Development Authority / Sonamarg Development
Authority, Beacon, Information Department, Health Department
State Pollution Control Board, CAPD, BSNL, IMD, PHE, PDD,
R&B, Labour Department, Fire Services Department, and Animal
Husbandry Department;
b.
to carry out any other duty as may be entrusted by the CEO /
Addl. CEO;
c.
to visit every Camp before commencement of Yatra as many
times as may be necessary, to ensure that all arrangements /
facilities / tents / shops / langars / MAC etc. are located
on the ground strictly as per the Layout / Master Plan;
d.
to visit every Camp after the close of the Yatra, at least,
once to ensure that cleaning operations / disposal of
garbage have been effectively carried out operations;
Powers and Duties of Deputy Chief Executive Officers
Deputy Chief
Executive Officer (Shri Parshotam Kumar Sharma)
1.
Board Meetings.
a.
to supervise compilation and binding of finally approved
Agenda Items; timely circulation of Agenda and its receipt
by the Board Members;
b.
to make arrangements for the Board Meeting (wherever held);
c.
to make timely arrangements for the two-way air tickets to
be sent to Board Members;
d.
to make timely arrangements for stay, local transport etc
for Members attending Board Meetings;
e.
to prepare and submit monthly Action Taken Reports on the
Minutes of every board Meeting;
2.
Assembly and parliamentary questions / other references:
a.
to timely collect information and initiate first drafts for
replies to the Assembly and Parliamentary questions and
Calling Attention Motions;
b.
to initiate first draft for replies on references received
from State and Central Government.
3.
Post Yatra Review Meeting (PYRM).
a.
to prepare draft note, issue-wise, of suggestions received
from Camp Directors / Langar Organisations / other sources,
for agenda of PYRM;
b.
to make necessary arrangements for the conduct of PYRM;
c.
to get SASB’s Appreciation certificates printed and procure
mementoes for distribution in the PYRM;
d.
to initiate draft Minutes of Post Yatra Review Meeting;
e. to prepare Action Taken Reports on
the decisions taken in the PYRMS
4.
High Level Committee (HCL).
a.
To initiate follow-up Action with regard to HLC’s
recommendations;
b.
To prepare ATR on the decisions of the HCL.
5.
Engagement and deployment of Camp Directors / Additional
Camp Directors / SMVDSB employees / Pujaris /Seasonal
Workers to different Camps.
a.
to prepare dossiers to be supplied to Camp Directors which
contains relevant information , copies of orders, documents
etc;
b.
to initiate draft charter of duties for each category of
SASB employees;
c.
to estimate Camp-wise requirement of seasonal workers;
d.
to initiate timely proposals for the engagement of Pujaris;
e.
to initiate proposals for engagement of seasonal workers;
f.
to monitor deployment of seasonal workers in various Camps
and to initiate proposals for engaging substitute for those
who do not join duties.
6.
Sanitation and Environment Protection.
a.
to assess the existing arrangements and feedback received,
and initiate proposals for improved arrangements for
Sanitation and Environmental Protection in the Yatra area;
b.
to initiate draft NIT for provision of these services in the
Yatra area.
c.
to initiate steps to publicize the NIT in various local
dailies;
d.
to make arrangements for the receipt, safe custody and
opening of bid documents;
e.
to function as a member of the Financial and Technical
Evaluation Committees.
f.
to prepare drafts of letters of Award.
g.
to initiate draft Contract Agreements to be signed with the
successful bidders;
h.
to initiate proposals to monitor enforcement of the Terms
and Conditions of the Contract Agreement (s);
i.
to monitor adherence to the Terms and Conditions of the
Contract agreements;
j.
to identify defaulters and initiate follow-up actions in
this regard;
k.
to enquire / initiate follow-up action with regard to
complaints received against the Service providers;
l.
to coordinate with other concerned Agencies, particularly
Pahalgam Development Authority, Sonamarg Development
Authority, State Pollution Control Board, in respect of
Sanitation related issues;
m.
to initiate draft formats for Camp Directors to furnish
Daily Reports on Sanitation and Environmental Protection;
n.
to compile Daily Reports on Sanitation and Environmental
Protection, received from Camp Directors;
o.
to initiate any other action required in respect of the
aforesaid matters;
7.
Information Brochures / Do’s and Don’t’s / Health Advisories.
a.
to initiate draft changes in the contents of pamphlets /
Do’s and Don’t’s / Health Advisories (in Hindi / English)
b.
to get the pamphlets / Do’s and Don’t’s Health / Advisories
designed and printed;
c.
to initiate draft of various publicity materials etc.
8.
Preparations for the Yatra.
a.
to identify issues in the Minutes of various Yatra related
Meetings (chaired by Divisional commissioner, Jammu /
Kashmir; Dy. Commissioner Anantnag / Ganderbal etc) on which
the SASB is expected to take further action;
b.
to initiate appropriate follow-up action in regard to issues
under (a) above and to review progress every fortnight.
9.
Miscellaneous.
a.
to initiate follow-up action with regard to decisions taken
in the Security Review Meetings;
b. To carry out any other duty as may be assigned by the CEO
/ Addl. CEO.
Powers and Duties of Deputy Chief Executive Officers
Deputy
Chief Executive Officers (Shri Verinder Slathia)
1.
Legal Cases
a)
to initiate draft replies to the Writ Petitions, Legal
Notices, Other Miscellaneous cases etc.
b)
to initiate drafts of Affidavits, Supplementary Affidavits,
Applications etc. to be filed before the Courts;
c)
to follow up on the progress of legal cases and prepare
monthly progress reports in this regard;
d)
to make arrangements for boarding/ lodging/ local travel/
rail or air tickets etc of SASB’s Legal Counsels/ Advisors;
e)
to initiate appropriatefollow-up action on the directions/
judgments of the Courts.
2.
Enforcement of RTI Act
a)
to collect the required information and initiate draft
replies in respect of applications received under the RTI
Act;
b)
to prepare draft of Documents/ Reports/ Information
prescribed under the RTI Act which are to be kept in public
domain;
c)
to initiate required drafts of information to be submitted
to the Statutory Authorities prescribed under the RTI Act;
d)
to initiate other steps for ensuring adherence to the
provisions of the RTI Act.
3.
Provision of Heli Services
a)
to initiate draft NIT for provision of heli-services in the
Yatra area;
b)
to initiate steps to publicize the NIT in various local/
national dailies’;
c)
to make arrangements for the receipt, safe custody and
opening of bid documents;
d)
to initiate steps for enlisting the involvement of an
officer of DGCA for technical evaluation of the bids
received; to make arrangements for his stay, transport, air
tickets etc of such officer;
e)
to function as a member of the Technical and Financial
Evaluation Committees;
f)
to initiate draft Letters of Award;
g)
to initiate draft Contract Agreement(s) to be signed with
the successful bidder(s);
h)
to organize/ arrange co-ordination meetings with IAF and
Heli-Services Operators;
i)
to initiate proposals to monitor enforcement of the Terms
and Conditions of Contract Agreement(s);
j)
to monitor adherence to the Terms and Conditions of Contract
Agreements;
k)
to identify defaulters and initiate follow-up actions in
this regard;
l)
to monitor and evaluate utilization of heli-quota allotted
to various Tour and Travel Associations/ Hotel and
Restaurant Associations;
m)
to enquire/ initiate follow-up action with regard to
complaints received against Heli-Service Operators;
n)
to initiate any other matter in respect of provision of
Heli-Services.
4.
Management of SASB Establishment
a)
to formulate charter of duties/ responsibilities in respect
of employees of the Board’;
b)
to draft service conditions/ terms of engagement of SASB
employees engaged under various categories;
c)
to draft procedures for monitoring performance and
addressing all service matters relating to SASB employees;
d)
to monitor proper maintenance of record/ files;
e)
to supervise the functioning of Receipt and Despatch
Sections.
5.
Registration of Yatris
a)
to initiate draft formats of Application Form for Yatra
Permits, Compulsory Health Certificates, On-line Yatra
Permit, Spot Yatra Permit;
b)
to initiate draft proposal regarding step-by-step procedure
to be followed for Advance Registration;
c)
to work out distribution of registration quota to each
Banks/ Post Offices;
d)
to assess the requirements of On-Spot Yatra Permit,
Centre-wise Registrations;
e)
to arrange for printing of On-Spot Yatra Permits;
f)
to ensure distribution of On-spot Yatra Permits to various
Registration Centres;
g)
to initiate draft proposals for step-by-step procedures to
be followed for On-Spot Registration;
h)
to initiate draft formats for monitoring the Registration
process;
i)
to compile, collate and submit daily reports on Registration
of Yatris;
j)
to monitor progress of Registration and initiate proposals
for additional allotment of Registration quota.
6.
Follow-up action in respect of dead/ injured/ sick Yatris in
Srinagar based Hospitals.
a)
to assist the next-of-kin in: embalmment, conduct of Post
Mortem and 2other formalities in respect of deceased Yatris
who die in Srinagar;
b)
to arrange for conduct of last rites in case the Yatri dies
in Srinagar;
c)
to arrange for the transportation of deceased Yatris and
provision of other financial assistance in case a Yatri
belongs to destitute/ needy family and dies in Srinagar;
d)
to coordinate with Hospital Authorities in Srinagar for
treatment of sick/ injured Yatris;
e)
to assist the next-of-kin of deceased Yatris in completion
of documentation formalities for early realization of
insurance claim.
7.
Procurement of Khazana coins
a)
to assess the requirement of Khazana Coins;
b)
to initiate proposal for procurement of Khazana Coins;
c)
to ensure time supplies of Khazana Coins and transportation
to the Baltal Base Camp;
8.
Cloth Bags
a)
to assess the requirement of cloth bags;
b)
to follow-up with Tourism Department for design of cloth
bags;
c)
to initiate proposals for timely procurement of cloth bags;
d)
to ensure timely receipt of cloth bags and transportation to
Baltal/ Nunwan Base Camps;
e)
to make arrangements for the sale of bags at the designated
sale outlets.
9.
Press Releases
a)
to daily scan the local/ national dailies for news connected
with Shri Amarnathji Yatra and put them up for information
of Addl. CEO/ CEO/ Chairman;
b)
to take prompt follow-up action on certain issues pointed
out in the news articles;
c)
to initiate drafts for the circulation of sets of compiled
important news items to Board Members.
10.
Complaints/ Suggestions
a)
to initiate draft replies to written complaints/
suggestions;
b)
to initiate proper follow up action in respect of each
complaint/ suggestion;
c)
timely disposal of complaints and grievances.
11.
Motor Transport (MT) Section
a)
to arrange for repair and maintenance of SASB’s vehicles;
b)
to arrange for timely renewal of Registration and Insurance
of vehicles;
c)
to arrange for deployment of vehicles for to and fro
transport of SASB employees to Raj Bhawan, Srinagar and
during Bandhs;
d)
to assess the requirement of vehicles during the Yatra
period;
e)
to initiate proposals for hiring of vehicles during the
Yatra period;
f)
to initiate proposals for the purchase of new vehicles/
condemnation of old vehicles;
g)
to supervise deployment of the SASB truck for various
activities.
12.
Miscellaneous
a)
to initiate draft orders for the Darbar Moves; make
necessary timely arrangements for the shifting of records
and equipments, restoration of telephone lines; arrangements
for necessary repairs in the offices, ensuring that the
offices are fully functional by the due dates etc;
b)
to carry out any other duty as may be entrusted by the Addl.
CEO/ CEO/ Chairman.
The procedure followed in the decision making process,
including channels of supervision and accountability
[Section 4 (1) (b) (iii)]
1.
Policy decision, with regard to administration, management
and governance of Shri Amarnathji Shrine, are taken in the
meetings of the Board. The decisions are implemented
by the CEO, with the assistance of Additional Chief
Executive Officer, Deputy Chief Executive Officers, Chief
Accounts Officer, and General Manager (Works).
2.
If in the opinion of the Governor, the Board is not
competent to perform, or persistently makes default in
performing the duties imposed on it under this Act or
exceeds or abuses its powers, the Governor may after the due
enquiry and after giving the Board reasonable opportunity of
being heard, by order dissolve or supersede the Board and
reconstitute another Board in accordance with this Act.
3.
The Governor may for good and sufficient reasons, remove ay
Member after giving him an opportunity of showing cause
against such removal and after considering the explanation
offered therefor.
4.
The CEO reports to the Chairman and supervises the work of
Additional Chief Executive Officer, Deputy Chief Executive
Officers, Chief Accounts Officer, and General Manager
(Works). The Additional Chief Executive Officer
reports to the CEO and supervises the work of Deputy Chief
Executive Officers, Chief Accounts Officer, and General
Manager (Works).
5.
The officers / officials of the Board are accountable to the
Chairman of the Board. Subject to the bye-laws made
under the Shri Amarnathji Shrine Act, the Chairman of the
Board shall have the power to transfer, suspend, remove or
dismiss any officer or servant of the Board for the breach
of discipline, for carelessness, unfitness, neglect of duty
or misconduct or for any other sufficient cause; provided
that where the officer or the servant is a Government
servant, he may be reverted to his parent cadre or
Department in the Government.
|
